leadership communication in project management

About the author : Valerie Dansereau

The ability to successfully manage a project from start to finish requires multiple key skills. You’ll need to be able to manage time, stick with a schedule and problem-solve. Leadership communication in project management is probably the most important aspect of being effective in this role since communication is imperative for bringing a team together to coordinate efforts and work toward a common goal.

Improving your effectiveness as a project manager involves striving to improve many different skills. Most if not all of these skills are related to communication.

Respect and Trustworthiness

A project’s successful completion usually depends on the efforts of multiple people. As a project manager, you need to earn the respect and trust of the members of your team. A successful team effort depends on the team’s ability to collaborate and share ideas, so team members need to receive a clear message that you have faith in their ability to complete their tasks according to preplanned deadlines.

Your team should be kept informed of progress or changes as the project moves forward. Communicating with transparency can help team members feel included and trusted, which can help them see you as a trustworthy leader who deserves their respect. Be equally respectful of those you work with by letting them use their strengths and giving credit to others when that’s appropriate.


Leadership communication in project management requires projecting an aura of confidence and self-assurance without being arrogant. Have a clear vision of what you’re trying to accomplish and communicate that vision to your team. When team members know what’s important and why it’s important, it can help to improve productivity.

Confidence is also crucial when communicating with executives or shareholders. When it’s clear that you’re confident in the message you’re communicating, others are more confident in you.


Clarity can be a key aspect of effective communication. Create a project plan that maps out the phases of the project, and when you discuss it with your team, don’t talk over people’s heads. Choose words that are easily understood by all so that everyone has a clear understanding of what’s expected of them, including who is responsible for what and what milestones need to be met, and when. Be prepared to answer questions and to gear both oral and written communication to your audience.

Leading By Example 

Setting a good example is often the best way to encourage enthusiasm and willingness to work hard. There’s no place for pessimism or negativity in leadership communication and project management. The team looks to you for stability and clear thinking so if things don’t go as planned, work on staying calm under pressure. Offering encouragement and motivation to others can help boost morale.

Listening Skills

Listening skills are one of the most important skills you need for effective leadership communication in project management. Your goal isn’t to be a dictator barking orders at others. Effective leaders know that successful projects depend on innovative input from every member of a team. Work on your ability to listen and absorb what’s being said and remain open to suggestions and ideas. When others are speaking, be focused on what they’re saying. Avoid distractions and interruptions.

The ability to listen includes openness to feedback from others on areas where you could use improvement. Developing the skills needed for effective communication should be a top priority. Project management can be a learning experience, and new lessons are learned as each project is completed. Be open to opportunities to improve leadership and communication skills wherever you can.

Reach out to Peaceful Leaders Academy to learn more about peaceful leadership training and methods of improving leadership communication skills.

About the author : Valerie Dansereau